Hiawassee
United
Methodist
Church
Date: January 21, 2010
ADMINISTRATIVE COUNCIL MINUTES
The meeting was called to order by Steve Scarborough.
Steve welcomed the new Council members and thanked the departing members
for their service.
Steve gave a devotional based on Revelations, Chapter 21.
Jim Blair opened the meeting with a prayer.
The minutes from the October 15,2009 meeting were reviewed and approved.
Treasurer’s
Report
- Jane Carter
Copies of last years budget and
expenses were furnished to the members. Jane
said this report was a year-to-date report through December 2009. Line items
were discussed, and the report was approved.
Dale Gardner did ask about the ($85,200) amount that was shown.
Gene Jackson explained that that was spent out of designated funds.
The result is a software problem. Gene
stated that we had actually spent only 90% of the budget.
Our cash position was a plus $4,000 over last year.
Finance
Committee
- Gene Jackson
2009
ended on a very positive financial note for the church.
Contributions in November and December offset most of the deficit we had
at the end of October. General
Budget income for the year was $212,600, while general expenses (adjusted for
budget items paid with designated) was approximately $215,600.
A difference of only $3,000.
Our
total general expenses were 95% of the budget.
Most of this difference is in program/ministries that have their own
fund-raisers.
Cash
position for the year was a positive $4,000.
This includes a designated $5,000 for an organ.
This amount was placed in a CD.
The
incredible thing, with the economy the way it is, is the response of the pledges
for this year. The pledges for the
building debt retirement for 2010 are 74% as compared to 69% in 2009 and 55% in
2008. The pledges for general budget
expense are 80%. This compares with
74% for 2009 and 57% for 2008.
As
a result of these pledges, we plan to make a principle reduction on our mortgage
of at least $25,000. Praise God for
a very generous church.
In
conformance with the policy established by the Finance Committee and approved by
the Administrative Council, the following church officials are to be designated
by the Finance Committee as signatories for the two checking accounts, General
Checking and Designated Checking: J.E.
Jackson, Finance Chairman, Judy Southern, Vice Chairman, Finance, Steve
Scarborough, Chairman Administrative Council, Bill Scoggins, Trustee Chairman,
and Jane Carter, Treasures. These
same officials will also be approved signers on the Safe Deposit Box.
The Council approved these persons as Directed by the Finance Committee.
Trustees
– Bill
Scoggins
Due to the fact that I was Vice-Chairman
of the 2009 Trustees, I have assumed the position of temporary Chairman until
our 2010 Chairman, Vice-Chairman, and Secretary can be officially elected.
This was to be done at our January 8, 2010 meeting, which was cancelled
due to weather. Attempts to
re-schedule the meeting for a time prior to Ad Council Meeting were unsuccessful
due to several trustees having conflicting obligations.
We have scheduled the meeting for Friday, January 22, 2010, at which time
the above named positions will be officially filled.
Please
be assured that all routine maintenance and upkeep is being handled as necessary
during this time.
I believe I speak for the entire Board of Trustees when I ask that you
continually pray that we will handle and maintain God’s property in a manner
pleasing to Him.
Worship
Jim
asked what we were going to do mid-year. Said
we were not going to invite Roy Johansen to come back again this year.
Said we were going to focus more on evangelism and missions.
Wants us doing more in the community.
Said he would be coming back to the Council at a later date.
Hope will highlight a ministry each month.
Gene Jackson asked if we needed to consider moving the youth to the
Pavilion on Wednesday nights. Said they have to wait for Bible Study to conclude
before they can get the room. George
Fell said he thought this was a good idea. There
was no further discussion of this.
Hope said that she had 26 people at choir practice.
Said this was normal. Planning
and Easter Musical on Psalm Sunday. Will
also sing at Ash Wednesday Services. Said
they was a chance they would be singing at Colleen Corbin’s wedding in the
spring. Said she continues to look
for talented people in church. Said
the children would be next month’s Ministry focus.
UMM
- Bob Savage
Bob
reported that they had had a successful year.
UMW
- Carol Simpson
Lee
Miller reported that the women would meet on Tuesday, January 26.
Boy
Scouts
– Richard Everhart
Richard
reported that the Scouts are celebrating their 100th Birthday.
Have three boys working on their Eagle badges.
They are looking at camps for this year.
Working on scholarship programs so kids can go to camp.
Our Scout Master taking a 24 months training course.
Matt Holton, Cub Scout Master, will be taking the same training at the
same time as
Chad
. This summer we will have the first
WEBLOWS go to camp. Said Peyton
Peace will be the featured speaker at the Blue and Gold Banquet on the 23rd.
Jail
Ministry
Steve
Scarborough reported that Elaine is looking at the idea of transitioning women
out of the jail. Elaine has been
donated a trailer that can be used for this purpose.
Jim feels that we are to be the hub for this outreach.
Elaine and Jim are to go meet with the Georgia Department of Corrections.
She does have seed money from outside to start.
Pastor’s
Report
- Jim Blair
Jim stated that Chris has requested that we look into a bus for the youth.
This would be used to take them to various activities.
Jim
stated that we are going to need additional Sunday school teachers for the youth
so they can be reorganized by age.
Jim
stated that Jennifer Perren wants to put together a College group to meet for
Sunday school in the Pavilion. We
will need teachers for that.
On
Ash Wednesday Jim will start a new program for 40 days regarding discipline in
our lives.
Planning
Men’s Enrichment Workshop. Will
start the first week in March at the
Hinton
Rural
Life
Center
. Let Jim know if you are
interested.
We need some more visitation teams.
Health
of the church members seems to be improving.
Dick Fields has gone back to his home.
Delbert Yates can no longer drive. We
need to make sure we keep in touch with both of these people and do what we can
to help them.
New
Business
Steve
reminded everyone of the Planning Conference that is to be held at the church on
Saturday, January 30, at 9:00 a.m. Steve
talked about kids here in
Towns
County
going to school with no coat to wear and very little food to eat outside
school. Wants to see if we can’t
mobilize churches to take care of this need and to participate in a program to
pack bags of food for the kids to take home with them for the weekends.
Steve intends to contact a church in Chatsworth to see how their program
works.
The meeting was closed with a prayer.
The
following were in attendance:
Bill Scoggins, Lee Miller, Joan Gardner, Ron Miller,
Lorrane Anderson, Jim Miller, Margaret Sawada, Gary Lee, Pat Lee, George Fell,
Mattie Botting, Hope Horkavy, Dale Gardner, Gene Jackson, Jane Carter, Judy
Southern, Richard Everhart, Gary McNeil,
Janice King
, Steve Scarborough
Submitted
by Administrative Council Recorder
-
Janice King
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